Tips for Remote Workplaces

by Jacqueline Klaus
7 July 2021
COVID-19 has brought many challenges to all of us. Let’s rewind to March 2020; the world was shutting down, one country at a time. In Canada, we watched, shocked. Suddenly it was real. A Global Pandemic. Before we knew it, our world also shut down. Work changed, life changed. We adapted.

What was next? How do we even begin move forward again? 

In Halifax, for the most part, work as we know it just stopped. The first shut down now seems like a lifetime ago, but looking back, it was the beginning of a very long road. The first time our world stopped, in most cases it was just for a couple of weeks before employers and employees found a remote, digital solution that worked for them. 

Fast forward a year and a half, and we are just starting to get back to some type of “new normal”. Adapting to some kind of a new hybrid work model. We still haven’t quite figured out exactly what that new normal looks like, but it’s clear everyone is ready for the next step. 

For employers, it can be more of the same with employees working remotely and not returning to a physical office space. Digital solutions and remote workplaces are here to stay. So is flexible work. No mother is ever going to rush to the office for 9:00am sharp ever again!

Gartner completed a survey that found that the changes that will persist after vaccines are widely adopted are:

  1. 90% reported that they would allow employee to work remotely at least part of the time
  2. 65% reported that there would be more flexibility on when people work. 

We have compiled a list of tips for remote workplaces to consider in moving into our hybrid workplace solutions: 

  1. Equip employees
    Giving employees everything they need to successfully complete their tasks is important in and outside of the workplace. This includes supplies, working conditions at home (reimbursement or subsidy for workplace set-up at home) digital tools and support. 
  1. Reinforce organizational values
    If ever there was a time, it is now. Organizational values are often what draws candidates in and should be at the forefront of our decision making. Help employees draw parallels to their work and how it aligns with the overall organizational values and goals. When employees see their work directly connecting to overarching strategic goals and values it helps put their work into perspective on collectively achieving one goal. 
  1. Increase recognition
    Working remotely can often find employees completing their tasks with little recognition. Encouraging your employees and recognizing them – even with a small “ thank you” or “great work” will keep them engaged and on track.  
  1. Clear communication with objectives
    It’s not the process, it’s the outputs that are important. Ensuring that each employee is clear on their role and responsibilities with specific targets and dates will be essential to ensure you are getting what you need out of your employees. Employees should feel inspired to do what works for them, within our company’s existing framework. If the work is high quality and done on-time and on-budget; try not to micromanage and let your employees deliver on what is asked of them.   
  1. Engage as often as possible
    Setting regular team meetings, using Instant Messenger, text and phone is crucial to maintain the sense of team amongst employees. On the flip side, encourage team members to set up team meetings and share ideas and successes with their colleagues on a regular basis. 

Need help navigating remote workplaces? Questions about what you can do to best manage remote employees? Contact us today, we specialize in creating flexible remote workplaces and would be pleased to work with you to deliver a flexible workplace environment.